Help for the Ugborough Parish Meeting Room Booking System for the village hall and St Peters Church

A. below, is help for anyone requesting a booking. Section B. is for administrators

A. To book a room in the Village Hall, church or other location supported:

Check for what is on and availability from the menus to the left of each page
e.g. Ugborough Village Hall / What is on
When checking for availability for the room(s), making sure that the 'Area' is set to either 'St Peters Church' or ' The Village Hall' as you require. There is a daily, weekly and monthly view of the events that are booked
Check the terms and conditions
e.g. Ugborough Village Hall / Terms and conditions
Then use the booking form to request the date and time you need
e.g. Ugborough Village Hall / To book the hall
This will then send an email to the booking administrator for that room, with a copy to you. Then you will be contact to finalise details and any payment
Use the Village Hall online booking form or St Peters online Booking Form
If you had not had a response to your booking within three days, please ring / email as below

Area	Name and email	Telephone	Prices, terms
Ugborough Village Hall	Hughes Booking Secretary	01752 895338	Click for prices Click for hire conditions
	Brampton Treasurer	01752 892725
	Williams Secretary	07941 588581

St Peters Church	Jevrons	01752 932805	Click for Terms Click to request an event or booking

To see bookings by day, week or month
Use "View Day" "View Week" "View Month" buttons at the bottom of the page

B. For administrative users

Please login and and then you can input, amend or delete room bookings.

How do I login?
If you think you should be a administrative user and have the rights to book rooms on a regular basis, please contact one of the people above. If approved you would need a user name, password, telephone number and email address
What can "users" or "administrators" do?
Create one off and repeating meetings. And change / delete them. Do check that the result of your booking is what you expect, particularly on repeated bookings.
If creating a repeat booking (e.g. every Thursday morning from 10:00 until 12:30, or every second Tuesday in the month)then put the new entry in on the date you require, then select the rep a et type (e.g. weekly, or Monthly, corresponding day) and then select the last day to be included.
(We suggest you do not use the other fields, such as Rep a et Day' as they may or may not work properly)
Add new rooms e.g. if a new hall was built
Per Area, one or two users are in control - then will confirm meetings booked for each room, and make corrections if needed
Why can't I delete/alter a meeting?
In order to delete or alter a meeting, you must be logged in as the same person that made the meeting. Contact one of the meeting room administrators or the person who initially made the meeting to have it deleted or changed.
A Daily repeat schedules every day.
A Weekly repeat schedules those days of the week that you check under Repeat Day. For example, use Weekly repeat to schedule the room every Monday, Tuesday, and 4hursday; check those days under Repeat Day. If you check no days under Repeat Day, the schedule will repeat on the same day of each week as the first scheduled day.

An N_Weekly repeat is the same as a Weekly repeat, except that the bookings are only made for every Nth week where N is entered under Number of Weeks. For example, to make a booking for every other week, use 2 for the number of weeks.

A Monthly repeat schedules the same day of each month, for example the 15th of the month. If you select the 29th, 30th or 31st of the month, then for a month where that day does not exist the last day of that month will be used instead.

A Yearly repeat schedules the same month and day of the month, for example every March 15th. If you select the 29th February, then for those years where that date does not exist the 28th February will be used instead.

Finally, a Monthly, corresponding day repeat schedules one day each month, the same weekday and ordinal position within the month. Use this repeat type to schedule the first Monday, second Tuesday, or fourth Friday of each month, for example. If you have selected the 29th, 30th or 31st of the month, i.e. the fifth weekday of a month, then for those months where there is no corresponding fifth day, the fourth day will be used instead. (This is a useful way of booking the last weekday in every month).
How do I delete one instance of a recurring meeting?
Select the day/room/time that you want to delete and select Delete Entry.
How do I schedule rooms at different sites?
You don't. You must schedule each one separately. Make sure that the time you want is available at both sites before making a booking.
My meeting failed to be created because of "too many entries"!
No meeting can create more than 365 entries. There needs to be some limit on the number of meetings created. This number can be increased if necessary.
What happens if multiple people schedule the same meeting?
The short answer is: The first person to click on the Submit button wins. So always check the results of every submission
What is the difference between "Internal" and "External"?
It is up to you - so the Village Hall is using it to mean Internal - booked by a local, External - booked by someone outside the village .

Click here to go back to booking rooms

Richard used the following free open source software to configure this system for the Parish, with kind help from Vici setting up the database

About MRBS - open source software
Meeting Room Booking System: MRBS 1.4.7
Database: MySQL 5.0.91-log
System: Linux infong 2.4 #1 SMP Thu Nov 25 01:59:22 UTC 2010 i686 GNU/Linux
Server time: Thu 11 Aug 2011 13:02:07 BST
PHP: 4.4.9

Ugborough Parish - Meeting Room Booking System

Get Help Here - then use the back button

A. below, is help for anyone requesting a booking. Section B. is for administrators

To see bookings by day, week or month
Use "View Day" "View Week" "View Month" buttons at the bottom of the page

B. For administrative users

How do I login?
If you think you should be a administrative user and have the rights to book rooms on a regular basis, please contact one of the people above. If approved you would need a user name, password, telephone number and email address

Add new rooms e.g. if a new hall was built
Per Area, one or two users are in control - then will confirm meetings booked for each room, and make corrections if needed

Why can't I delete/alter a meeting?
In order to delete or alter a meeting, you must be logged in as the same person that made the meeting. Contact one of the meeting room administrators or the person who initially made the meeting to have it deleted or changed.

How do I delete one instance of a recurring meeting?
Select the day/room/time that you want to delete and select Delete Entry.

How do I schedule rooms at different sites?
You don't. You must schedule each one separately. Make sure that the time you want is available at both sites before making a booking.

My meeting failed to be created because of "too many entries"!
No meeting can create more than 365 entries. There needs to be some limit on the number of meetings created. This number can be increased if necessary.

What happens if multiple people schedule the same meeting?
The short answer is: The first person to click on the Submit button wins. So always check the results of every submission

What is the difference between "Internal" and "External"?
It is up to you - so the Village Hall is using it to mean Internal - booked by a local, External - booked by someone outside the village .

Ugborough Parish - Meeting Room Booking System

Get Help Here - then use the back button

A. below, is help for anyone requesting a booking. Section B. is for administrators

To see bookings by day, week or month Use "View Day" "View Week" "View Month" buttons at the bottom of the page

B. For administrative users

How do I login? If you think you should be a administrative user and have the rights to book rooms on a regular basis, please contact one of the people above. If approved you would need a user name, password, telephone number and email address

Add new rooms e.g. if a new hall was built Per Area, one or two users are in control - then will confirm meetings booked for each room, and make corrections if needed

Why can't I delete/alter a meeting? In order to delete or alter a meeting, you must be logged in as the same person that made the meeting. Contact one of the meeting room administrators or the person who initially made the meeting to have it deleted or changed.

How do I delete one instance of a recurring meeting? Select the day/room/time that you want to delete and select Delete Entry.

How do I schedule rooms at different sites? You don't. You must schedule each one separately. Make sure that the time you want is available at both sites before making a booking.

My meeting failed to be created because of "too many entries"! No meeting can create more than 365 entries. There needs to be some limit on the number of meetings created. This number can be increased if necessary.

What happens if multiple people schedule the same meeting? The short answer is: The first person to click on the Submit button wins. So always check the results of every submission

What is the difference between "Internal" and "External"? It is up to you - so the Village Hall is using it to mean Internal - booked by a local, External - booked by someone outside the village .

To see bookings by day, week or month
Use "View Day" "View Week" "View Month" buttons at the bottom of the page

How do I login?
If you think you should be a administrative user and have the rights to book rooms on a regular basis, please contact one of the people above. If approved you would need a user name, password, telephone number and email address

Add new rooms e.g. if a new hall was built
Per Area, one or two users are in control - then will confirm meetings booked for each room, and make corrections if needed

Why can't I delete/alter a meeting?
In order to delete or alter a meeting, you must be logged in as the same person that made the meeting. Contact one of the meeting room administrators or the person who initially made the meeting to have it deleted or changed.

How do I delete one instance of a recurring meeting?
Select the day/room/time that you want to delete and select Delete Entry.

How do I schedule rooms at different sites?
You don't. You must schedule each one separately. Make sure that the time you want is available at both sites before making a booking.

My meeting failed to be created because of "too many entries"!
No meeting can create more than 365 entries. There needs to be some limit on the number of meetings created. This number can be increased if necessary.

What happens if multiple people schedule the same meeting?
The short answer is: The first person to click on the Submit button wins. So always check the results of every submission

What is the difference between "Internal" and "External"?
It is up to you - so the Village Hall is using it to mean Internal - booked by a local, External - booked by someone outside the village .